Gana-A'Yoo, Limited - Antarctic Program
  • 05-Jan-2021 to Until Filled (MST)
  • Janitorial/Lodging
  • Denver, CO, USA
  • Seasonal

POSITION: Rooms Coordinator (2021/2022)

SEASON: Austral Summer

LOCATION: McMurdo Station, Antarctica

SECTOR/DEPT: Gana-A'Yoo Services Corporation (GSC) Antarctica

REPORTS TO: Lodging Supervisor

Currently seeking a Rooms Coordinator - Responsible for room assignments at McMurdo Station, including tracking movement in and out of the station, updating the community phone list, and providing customer service to the McMurdo community.


Works with the Lodging Manager to plan for all incoming resident placement.

Communicates each day's linen needs to the Steward Coordinator.

Receives communications from the Helicopter Coordinator, Fixed Wing Coordinator, Air Services Coordinator and/or Area Management in order to plan for accommodations for arriving inland and field camp personnel.

Tracks the movement of McMurdo residents to and from field camps, other Antarctic stations, and Christchurch.

Coordinates with the Chalet Admin and Communications Coordinator to provide updates to the online community phone list on daily basis.

Assists the Lodging Coordinator, Assistant when creating key packets for incoming flights or field camp members

Shares duty of presenting arrival briefs for incoming residents.

Provides customer service to community for lodging issues.

Assists with room inspections as needed.

Send weekly dorm population updates to the Lead Water Plant Operator.

Send weekly rosters to all of the RAs.

Handles confidential matters (personnel actions, management reports, lodging issues, etc.) in accordance with management policy.

Interacts with the National Science Foundation, military and other agency officials, both over the telephone and in person, in a professional and tactful manner.

Provides direct support, using staff resources if necessary, to the achievement of all metrics related to ASC.

Complies with all ASC Environmental Health & Safety, and Quality Assurance, requirements and goals. Provides documentation to these divisions as necessary to ensure adequate and legal documentation.

Works to achieve ASC goals and contractual commitments

Participates in MCI trainings and drill as determined by supervisor.

Could be asked to perform janitorial duties if needed.

May be required to perform duties requiring repetitive motion.

Must be able to lift the safety regulation maximum on limited basis.

Responsible for maintaining a safe workplace and ensuring safety is the highest priority in the workplace.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility 75% or more of the time. The employee is occasionally required to remain in a stationary position for at least 50% of the time. The employee frequently is required to maneuver self to be able to reach product and/or materials needed for task. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds. The employee must be able to perceive oral and written instructions in the form of text, writing, graphs, charts, and/or video, and other forms of communication. Must have capacity for exposure to long hours, days, and weeks away from home.

Performs other duties as required.

EDUCATION: High school graduate or GED.

CERTIFICATIONS AND/OR LICENSING REQUIREMENTS: Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica. Valid driver's license required.

EXPERIENCE: Two years of experience in a secretarial, administrative assistant, or office management position required. Basic computer skills with word processing, spreadsheets and databases required. Previous experience with Station Services in Antarctica may be accepted in lieu of minimum experience.

OTHER: US citizenship or permanent residency required.

Gana-A'Yoo, Limited (GYL), an Alaska Native Corporation, offers services with ongoing contracts in many facility types, such as, military training facilities, emergency management centers and temporary field sites. GYL in partnership with ESS Support Services, a Division of Compass Group, will provide operational management support. ESS Support Services is the market leader in providing remote camp and catering services to clients, wherever their location, no matter how extreme the environment may be. Services extend across North America and include such diverse facilities as drilling, mining, construction, pipeline and logging camps, offshore, governmental agencies and others. Payroll and benefits are supported by Compass Group.

We are committed to ensuring that our online application process provides an equal employment opportunity to all job seekers.

If you require assistance in the application process, please contact us at:

We are an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability, veteran status, or any other protected status. EEO is the Law poster.

Gana-A'Yoo, Limited - Antarctic Program
  • Apply Now

    with our quick 3 minute Application!

  • * Fields Are Required

    What is your full name?

    How can we contact you?

  • Sign Up For Job Alerts!

  • Share This Page
Facebook LinkedIn Twitter Capabilities Statements About Gana-ayoo Companies Opportunities Contact logo