Gana-A'Yoo, Limited - Antarctic Program
  • 31-Dec-2020 to Until Filled (MST)
  • Recreation/Retail/Post Office
  • Denver, CO, USA
  • Seasonal

TITLE: Administrative Coordinator, Sr. (2021/2022)

SEASON: Austral Summer

LOCATION: Palmer Station, Antarctica

SECTOR/DEPT: Gana-A'Yoo Services Corporation (GSC) Antarctica

REPORTS TO: Station Service Assistant

Currently seeking an Administrative Coordinator, Sr. - Responsible for administrative support for Palmer Station. Performs secretarial functions; maintains files and correspondence; handles confidential materials. Acquires and maintains a thorough and current knowledge of applicable ASC policies and procedures.


Interfaces with personnel from the National Science Foundation, Researchers, ASC employees, and other USAP participants by telephone and in person, in a professional and tactful manner.

Performs necessary duties to support Station operations, personnel and science support activities.

Responsible for providing general administrative support to the Area Manager and other Station personnel as required.

Prepares weekly Station report from various work center inputs.

Organizes and assigns weekly House Mouse Station cleanup assignments and maintains various sign-up sheets around Station for community tasks.

Supports Purchase Requisitioning process as needed. Specifically monitoring Station consumable items.

Coordinates and supports tourist operations in conjunction with the Area Manager.

Organizes arrangements for incoming and outgoing personnel, including orientation information and redeployment travel requests.

Acts as the Finance and HR POC for Station personnel, maintaining regular communications with DHQ support staff. Demonstrates a strong working knowledge of ASC policies and procedures in these areas.

Provides assistance, advice, information, and training to employees as required.

Participates in community activities to include weekly Station clean-up (GASH/House Mouse), and Sunday Station Watch.

Participates on emergency and vessel line handling teams as skills and needs require.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility 75% or more of the time. The employee is occasionally required to remain in a stationary position for at least 50% of the time. The employee frequently is required to maneuver self to be able to reach product and/or materials needed for task. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds. The employee must be able to perceive oral and written instructions in the form of text, writing, graphs, charts, and/or video, and other forms of communication. Must have capacity for exposure to long hours, days, and weeks away from home.

Performs other duties as assigned.

EDUCATION: High School Diploma or GED.

CERTIFICATION AND/OR LICENSING REQUIREMENTS: Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica. Valid driver's license required.

EXPERIENCE: Minimum three years of office administrative career experience. Basic computer skills with word processing, spreadsheets and databases required. Previous work with Station Services in Antarctica may be accepted in lieu of minimum experience.

OTHER: US citizenship or permanent residency required.

Gana-A'Yoo, Limited (GYL), an Alaska Native Corporation, offers services with ongoing contracts in many facility types, such as, military training facilities, emergency management centers and temporary field sites. GYL in partnership with ESS Support Services, a Division of Compass Group, will provide operational management support. ESS Support Services is the market leader in providing remote camp and catering services to clients, wherever their location, no matter how extreme the environment may be. Services extend across North America and include such diverse facilities as drilling, mining, construction, pipeline and logging camps, offshore, governmental agencies and others. Payroll and benefits are supported by Compass Group.

We are committed to ensuring that our online application process provides an equal employment opportunity to all job seekers.

If you require assistance in the application process, please contact us at:

We are an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability, veteran status, or any other protected status. EEO is the Law poster.

Gana-A'Yoo, Limited - Antarctic Program
  • Apply Now

    with our quick 3 minute Application!

  • * Fields Are Required

    What is your full name?

    How can we contact you?

  • Sign Up For Job Alerts!

  • Share This Page
Facebook LinkedIn Twitter Capabilities Statements About Gana-ayoo Companies Opportunities Contact logo